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(US) How do I schedule sessions and assign students?

All you need to know about scheduling your math sessions and assigning your students

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Written by Clare Renshaw

Scheduling new tutoring sessions

You can now schedule sessions yourself, straight from the Teacher Experience.

Session length, duration, and frequency are flexible, and you can add new time slots at no additional cost at any point in the school year.

📆 4 steps to schedule new sessions:

  1. Log in to the Teacher Experience and go to the Sessions page

  2. Click "Schedule a session" in the top-right corner

  3. Choose your session timings: the day of the week, how often you'd like sessions to run, the start time, and the session duration

  4. Check that all the details are correct in the summary, then click "Schedule session"

You can only add one session at a time. To add more scheduled sessions, simply repeat the steps for each time slot.

To cancel time slots, just reach out to our team and we'll be happy to help.

Your booked sessions will appear on your Sessions page, where you can then assign students.

Assigning students to their scheduled sessions

Note: Before you can assign students to a session, you need to have created the student accounts and assigned them to a program.

This short video will show you how to assign students to their scheduled sessions.

You can also read step by step written instructions below.

đŸ‘„ 3 steps to assign students to their session:

1. Go to the 'Sessions' page using the sidebar:

2. You will see a list of all sessions happening in the current or upcoming week. For each session there will be an 'Assign students' button. Click it.

3. From the dropdown, select the students you want to assign to this session time. The students will be assigned to all sessions with this session time (e.g. All Mondays at 9:30am)

You can only select students up to the maximum of spaces available for that session (for example, if your school has booked 5 spaces on Mondays at 9:30am, you can only select 5 students for that session).

Can’t see a student to assign to sessions?

If you can’t see a student in the dropdown list to assign to a session, this could be because:

  1. The student you are looking for doesn’t have an account created

  2. The student you are looking for doesn’t have a program assigned

You can go to the 'Student accounts' page to create an account. If the student already has an account but isn’t enrolled in a program, you will see a warning icon next to their name and a button labeled 'Complete profile'.

Return to the 'Sessions' page to assign them to a session once the above is complete.

I’m seeing a message saying 'You have 1 empty space'. What does this mean?

This message simply means that there is room to assign one more student to the chosen session time. You might see this message when you haven’t filled in all sessions with students at the beginning of the academic year, or if throughout the year you have increased your booking for a specific session time.

Looking for more support?

View all of our video guides.

Need to contact the team?

💬 Live Chat us in the bottom right corner

📞 Call us (929) 298-4593

📧 teacher@thirdspacelearning.com

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