(UK) How do I schedule sessions and assign pupils?

You can now schedule sessions yourself, straight from the Teacher Experience.

Session length, duration and frequency are flexible, and you can add new time slots for no additional cost, at any point in the school year.

You can only add one session at a time: to add more scheduled sessions, you simply repeat the steps for each time slot.

To cancel time slots, just get in touch with our team and we'll be happy to help.

Your booked sessions will appear on your Sessions page, where you can then assign pupils.

Note: Before you can assign pupils to a session, you need to have created the pupil accounts and assigned them to a programme.

This short video shows you how to add pupils to their scheduled sessions.

You can also read step by step written instructions below.

1. Go to the 'Sessions' page using the sidebar:

2. You will see a list of all sessions happening in the current or upcoming week. For each session there will be an 'Assign pupils' button. Click it.

3. From the dropdown, select the pupils you want to assign to this session time. The pupils will be assigned to all sessions with this session time (e.g. All Mondays at 9:30am)

You can only select pupils up to the maximum of spaces available for that session (for example, if your school has booked 5 spaces on Mondays at 9:30am, you can only select 5 pupils for that session).

If you can’t see a pupil in the dropdown list to assign to a session, this could be because:

You can go to the 'Pupil accounts' page to create an account and if the pupil already has an account but not a programme, you will see a warning icon next to their name and a button which reads 'Complete profile'.

Return to the 'Sessions' page to assign them to a session once the above is complete.

This message simply means that there is room to assign one more pupil to the chosen session time. You might see this message when you haven’t filled in all sessions with pupils at the beginning of the academic year, or if throughout the year you have increased your booking for a specific session time.